Free quotation maker — make a PDF quote or estimate
Fill in a short form and download your quotation as a PDF: your logo, items and prices, VAT or GST lines, the total and a valid-until date. Free with no sign-up, made in your browser; nothing is uploaded.
Opening the template…
How to make a quotation online for free
- Fill in your business and who the quote is for; the number, today's date and a valid-until date thirty days on are filled in for you.
- Add a line for each thing you will supply or do, with its quantity and price, then any tax lines and a discount. The page beside the form changes as you type.
- Press Make the PDF. The quotation opens in the editor: download it as it is, add to it, or press Change the details to go back to the form.
Before and after
An invented form, and the quotation it made.
Harbour Joinery to Ms E. Clarke: a fitted oak wardrobe £1,950, fitting £450, VAT 20%, valid for thirty days.
QUO-0001, one A4 page, Ruled look. Total £2,880.00 with VAT. Every word is real text in the PDF.
What this tool does
Fill in a short form and this page writes your quotation as a PDF. The form has your business and who the quote is for, the quotation number (QUO-0001 to begin with, counted up in this browser each time you make one), the date, a valid-until date thirty days on and your customer's reference, and a line for each thing you will supply or do, with its quantity and price. Add tax lines you name, such as VAT 20% or GST 18%, a discount, notes, how to pay, terms, your logo and a signature you draw, type or upload. The totals, and the amount in words if you want it, are worked out as you type, in any of eleven currencies or one you type, rupees in lakh and crore. Pick one of three looks — Plain, Ruled or Bold header — and A4 or US Letter. Make the PDF writes it in your browser and opens it in the editor, where you can download it, add to it or go back and change the details; every word is real text. The layout is a generic one, not any brand's or government's, and nothing of ours is on the page. A tax line is a label and a percentage: the page does the sums, not the tax rules. Nothing is uploaded. Describe it, the optional AI step that fills the form from a sentence, costs 1 credit and needs a free account; it never writes a tax ID, bank details, terms or small print.
What to put on a quotation
A quotation says who is offering what to whom, at what price and until when, so the customer can accept it before the work starts. The form has a place for each, and leaves the rarer ones under More options so the first screen stays short.
- From and Prepared for: names, addresses, a phone or email, and a tax ID such as a VAT number or GSTIN if you have one.
- Quotation number, date, a valid-until date and the customer's reference, such as their enquiry.
- Items: a description, the quantity and the price of one; each line's amount is worked out for you.
- Totals: a discount and tax lines you name, and the total, in words too if you want it.
- Notes, how to pay, terms such as how long the prices hold, and your signature.
Quotation, estimate or invoice — which do you need?
Send a quotation or an estimate before the work, and an invoice after it. A quotation is a price you offer and usually hold until a date; an estimate is your best guess at a price that may change. Both are made here: change the title under More options to Estimate, Quote or Proforma. When the work is done, the invoice maker on this site turns the same kind of form into an invoice with a due date.
| Quotation | Estimate | Invoice | |
|---|---|---|---|
| When you send it | Before the work | Before the work | After the work or the sale |
| What the price is | Offered, and held until a date | A best guess that may change | What is owed now |
| Its date line on this site | Valid until | Valid until (change the title) | Due date |
Describe it, and AI fills in the form
If you would rather write one sentence than fill in boxes, Describe it takes words such as "Quote from Harbour Joinery to Ms Clarke for a fitted oak wardrobe and fitting, plus 20% VAT" and fills in the form for you to check. It is optional, costs 1 credit and needs a free account; the price is shown before it runs.
It never writes a tax ID, bank details, terms or small print: those are yours to type. Only your sentence goes to our server and an AI model, not a file, and a PDF made after it filled any field says AI-assisted in its metadata. Making the PDF stays free.
What happens to your file
Your file never leaves your device: this page opens it, changes it and saves the result in your browser, and nothing is uploaded. Only an AI action uploads it, when you run one, and its price is shown first.
Your file is uploaded to our server only when you make the AI change, and it is deleted there after 2 hours. Until then, and for what you add yourself, it stays in your browser.
Your file was uploaded to our server for the change you made there, and it is deleted there after 2 hours, whether or not you download anything. What you add by hand is still made in your browser.
No AI provider sees it unless you run an AI action. The page sends us one count that a run happened — no file, no name, no size. Details on the privacy page.
An AI action sends the file on to an AI provider to make the change, and we do not use files for training. Uploads and outputs are deleted after 2 hours, whether or not you download them. Provider request logs are kept for at most 55 days. Details on the privacy page.
Questions
Is this quotation maker really free?
Yes. Making and downloading the quotation is free, with no sign-up and no watermark, and nothing of ours is printed on it: the page carries only what you put there. The one paid part is optional: Describe it, where AI fills in the form from a sentence, costs 1 credit and needs a free account (new accounts get 20 credits). You never need it to make a quotation.
How long is a quotation valid for?
As long as you say. The form starts the valid-until date thirty days after the quotation's date, and you can change it to any day. Put what happens after it in the terms under More options, such as "Prices hold until the date above"; the terms are always yours to write, never the AI's.
Can I add VAT or GST, and use my own currency?
Yes. Add tax lines you name, such as VAT 20%, GST 18%, or CGST 9% and SGST 9%; each is worked out on the total after any discount. The page does the sums, not the tax rules, so it does not choose a rate for you. Pick pounds, euros, rupees, US dollars, dirhams and six more currencies, or type any other currency's symbol.
Is my quotation uploaded or saved anywhere?
No. The form, the totals and the PDF are made in your browser, and nothing you type is sent to us; the only thing we are told is that a run happened. This browser remembers one thing, the last quotation number, so the next one starts at QUO-0002. What you typed stays on the page while it is open, so download the PDF before you leave. Describe it is the exception: it sends your sentence, not a file, to our server and an AI model.
Can I change the quotation after I make the PDF?
Yes. The PDF opens in the editor. Change the details takes you back to the form with everything you typed and the same quotation number, and Make the PDF writes it again. You can also add text, a signature, a highlight or a picture on top with the editor's tools. Every word on the quotation is real text, so it can be selected, searched and copied.
Related tools
- Free invoice generator — make a PDF invoice onlineMake an invoice as a PDF: your logo, line items, GST or VAT lines, the total and the amount in words. Free, no sign-up; made in your browser, nothing uploaded.
- Free receipt maker — make a PDF receipt onlineMake a receipt as a PDF: who paid, for what and how — cash, card, UPI or bank transfer — the amount and the amount in words, and your signature. Free, no sign-up, nothing uploaded.
- Sign a PDF — draw, type or upload your signaturePut your signature and the date on any page of a PDF: draw it with a finger or a mouse, type your name in a handwriting font, or upload a photo of it. Free, and nothing is uploaded.
- Add text, a signature or a picture to a PDF — freeType anywhere on a PDF, white-out, highlight, draw, tick a box, add the date, your signature or a picture, and download it with everything drawn in. Free, in your browser; nothing is uploaded.
- Convert PDF to WordTurn a PDF into an editable Word (.docx) file with its fonts, colours and tables. Pages with text are free with a free account; a scanned page is 1 credit.